You can retrieve your Gmail messages with a client or device that supports POP, like Microsoft Outlook or Netscape Mail.
To enable POP in Gmail:
- Sign in to Gmail.
- Click Settings at the top of any Gmail page.
- Click Forwarding and POP/IMAP.
- Select Enable POP for all mail or Enable POP for mail that arrives from now on.
- Choose what to do with your messages after they’re accessed with your POP client or device and click Save Changes.
- Open Outlook.
- Click the Tools menu, and select E-mail Accounts…
- Click Add a new e-mail account, and click Next.
- Choose POP3 as your server type by clicking the radio button, and click Next.
- Fill in all necessary fields to include the following information:
Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
Email Address: Enter your full email address (username@your_domain.com)Server Information
Google Apps users, enter the server names provided, don’t add your domain name in this step.
Incoming mail server (POP3): pop.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com
User Name: Enter your full address in the format username@your_domain.com
Password: Enter your email password
- Click More Settings… and then click the Outgoing Server tab.
- Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.
- Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (POP3).
- Check the box next to This server requires an encrypted connection (SSL) under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.
- Click OK.
- Click Test Account Settings… After receiving Congratulations! All tests completed successfully, click Close.
- Click Next, and then click Finish.
Congratulations! You’re done configuring your client to send and retrieve Google apps messages.